Privacy notice

Gemini Notetaker for Microsoft Teams

What this app stores

Gemini Notetaker stores an encrypted Microsoft Entra refresh token and non-secret bookkeeping (user id, email, display name, webhook subscription metadata, automation preference) in Cloudflare KV. Refresh tokens are encrypted at rest with AES-256-GCM.

What this app reads

With your consent it reads your calendar's Teams meeting flags, the meeting recordings and transcripts you organise, and writes the resulting Markdown notes to the destination your administrator configured — by default your own OneDrive, so only you can see them.

How AI processing works

Meeting audio/video or the transcript is sent to Gemini Enterprise in your own Google Cloud organisation, authenticated as you through Workforce Identity Federation. No third-party AI vendor receives your data.

Retention

Raw recordings stay in Microsoft 365 unless this deployment is configured to delete them after the notes are written. Notes are stored in your own OneDrive under the configured folder, or in a shared SharePoint library when the administrator chose that destination.

Revoking access

Turn off automation in the tab, or remove the app in Microsoft Teams. Entra consent can be revoked in myaccount.microsoft.com; the stored refresh token then stops working immediately.